Man holding laptop that says "Welcome" on the screen

Onboarding Email Template

Preparing Your New Hire for Their First Day


Your top candidate has accepted their offer and you’ve wrapped up your recruiting process. Next, you’ll need to start preparing for new hire onboarding. There are tons of things you can do during the onboarding process to ensure your newest employee is set up for success. However, it’s important to reach out before they start so that they feel comfortable and ready for their first day. 

To prepare your new hire for day one on the job – whether they are working in the office or remotely – use this onboarding email template to provide important details like when to arrive, what to wear, what to bring, and so forth. 


Subject Line: Your First Day at [Company Name] – Details Enclosed  

Hi [First Name],  

We are all excited to welcome you to our team! As agreed, your start date is [Date]. We expect you to be at our office by [Time] and our dress code is [Casual/Business Casual]. [Insert Any Additional Arrival Details – Where to Park, What to Bring, Who to Meet Upon Arrival, etc.]  

We’ve organized your first days to help you settle in properly. You can find more details in the attached agenda.  

If you have any questions before your first day, feel free to call me at [Phone Number]. See you soon.  

Welcome to the [Company Name] team!  

[Your Signature] 


Bookmark this onboarding email template for the next time you’re ready to hire. For a complete guide on new hire onboarding, check out our eBook. Or, use these creative tips to make your onboarding process more engaging and increase employee retention. 


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By Sarah Ballow | March 15, 2021